Managing Products in POS

Adding a new product to the POS
While Rock Gym Pro comes with common default products, you will want to add your specific product offerings to use the POS accurately. Products include everything from memberships and day passes to physical items like food and equipment.

1. In the Data Entry main window click Manage and select Products to open the Manage Products window.
2. Click the Add Product button to open the Edit Product window.
3. Under Product Type select one of the following:
   • Member - Use for membership-related products
   • Other intangible - Use for any non-member, non-inventory products such as punch passes
   • Inventory Single - Use for a single inventory item
   • Inventory Group - Use for items like shoes or shirts where you have multiple different sizes or colors of the same item
     
     
4. Under Primary enter the product name and retail price. You can also add a vendor and barcode information if applicable to the product.
5. Under Categories & Accounts, choose the display category, account, and sub-account you wish the product to be listed under.
6. Click OK to exit the Edit Product window, and Close to exit the Manage Products window.

TIP: Depending on the product type there are additional customizable options. Click to learn about the additional inventory product settings, group inventory product settings and member product settings.

Adding a sub-item product to the POS
If you have an item like shoes or shirts that have multiple different sizes you can add each size as a sub-item to the main product.

1. In the Data Entry main window click Manage and select Products to open the Manage Products window.
2. Select the product to display the sub-item list.
   Note that only products with the Inventory Group product type can have sub-items. Learn more about configuring group inventory products here.
3. Under Sub-Item List click the Add Sub Item button to open the Edit Product window.
4. Under Primary enter the barcode. If you did not check Sub-items are same price then you’ll also be able to modify the retail price.
5. Under Inventory Related enter the size, color, minimum reorder point, reorder quantity, and maximum target quantity as applicable.
6. Click OK to exit the Edit Product window, and Close to exit the Manage Products window.

Related Links
Configuring group inventory settings

Deleting a sub-item product from the POS
If you have a product with a particular size or color you want to remove you can easily do so in the Manage Products window.

1. In the Data Entry main window click Manage and select Products to open the Manage Products window.
2. Select the product.
3. Under the Sub-Item list select the sub-item product you want to remove and click the Delete Sub-item button. If you have sales attached to the sub-item, then you cannot delete the item.
   If this is the case, you can mark the item as inactive by checking the box at the top of the window.
4. Click Yes to confirm, and then Yes again. The sub-item product will now be deleted from the system.
5. Click Close to exit the Manage Products window.

Related Links
Configuring inventory product settings

Configuring group inventory settings

Configuring member product settings