Knowledge base
Resources & Troubleshooting
Getting Started
Product Management
- Recording Gym Use of existing inventory
- Inventory – Min/Max and Reorder Report
- How to Use Packaged Products
- Requiring a product be attached to a person
- Adding a sized product
- Adding a new product category
Staff Management
- Understanding the differences in staff access levels
- Managing job types
- Setting access level to open cash drawer in POS
- Creating a timesheet report for an individual employee
- Creating a timesheet report for an individual employee
- Splitting a time clock record
Settings
- Setting the POS to accept debit cards
- Workaround for creating a belay certification expiration
- Allowing staff to invoice accounts
- Training new employees on Rock Gym Pro
- Automatically adding monthly guest passes for members
- Integrating Quickbooks with Rock Gym Pro
Initial Set Up
- Start Here - Deployment Guide
- Video Tutorials
- Overview of Rock Gym Pro configuration
- Installing Microsoft Windows .NET
- Creating an admin profile
- Recommended front counter workflow
Hardware Requirements
FAQ
FAQ
- How do I disable the Knowledge Base from appearing in RGP?
- Does RGP have a free version?
- Does RGP Process Credit Cards?
- Are there best practices for using RGP in the UK?
- What does Error HY000--Can't connect mySQL server (10060) mean?
- What should I do if I can’t start Rock Gym Pro or MySQL is unreachable?
Product News and Updates
Announcements
- RGP Update - New Features Released - September, 2017
- RGP Update – New Features Released - June, 2017
- RGP Update - More New Features Released - April, 2017
- RGP Update - New Features Released - March, 2017
- Rock Gym Pro Pricing Changes - January, 2017
- The Next Chapter of Rock Gym Pro - January, 2017
Software Version History
- V1.1.123717 - Release 9/19/17
- V1.1.121247 - Release 6/05/17
- V1.1.119757 – Released 4/05/17
- V1.1.119265 – Released 3/14/17
- V1.1.118059 – Released 1/24/17
- V1.1.115464 – Released 10/5/16
Database
Settings
- Securing your local MySQL database
- Deleting an imported product data set
- Importing existing product data
- Importing gift card data
- Managing imported customer data sets
- Recommended data fields for importing customers into Rock Gym Pro
Maintenance
- Offsite Backups
- Backing up your RGP Database
- Troubleshooting the Rock Gym Pro backup
- Scheduling a backup using CMD File Creation (Advanced)
- Restoring an offsite backup to a new computer
- Manually running daily maintenance
Payment Processing
Merchant Account Setup and RGP Settings
- Calculating and Splitting Stripe UTC deposit/fees
- Payment Processing Gateways
- XCharge / XWeb Payment Processing by OpenEdge
- Overview of OpenEdge+XWeb & EMV Integration (US Facilities Only)
- Integrated Credit Card Billing with Stripe and RGP
- Creating a credit card-only POS station
Point of Sale
- POS Quick Buttons
- How to Use Draft & Tip Receipts in POS
- Making a return in Point of Sale
- Cashing out a gift card
- Creating an adjustment transaction
- Redeeming a gift card in Point of Sale
Billing
- Options for a non-member paying for a member
- Setting up an invoice to be paid later
- Billing an add-on product to a prepaid member
- Refunding invoices and payments processed by Stripe
- Terminating a customer through the Billing Center
- Tagging a past due account needing new billing information
Customer Management
Settings
Memberships and Punch Cards
- Workaround for bulk adding a punch for multiple customers
- Setting up employees to share a company punch card
- Overview of membership payment type options
- Viewing a gift card’s history
- Reactivating an expired prepaid membership
- Adding additional time to a prepaid membership
Member Management
Online Membership Change Request Form
Online Mobile Acccounts
Documents
- Scanning and Storing Documents
- Bulk importing multiple signed documents
- Bulk scanning multiple signed documents
- Finding a scanned document by date
- Assigning a signed waiver to an existing customer
- Unclassifying a scanned document
Settings
- Bulk Change - Customer Subtype
- Gift and Membership Cards
- Deleting a customer from the Rock Gym Pro database
- Reviewing a customer’s bookings
- Reviewing a customer’s check-in history
- Reviewing a customer’s change history
- How to install Custom Email SQL
- Transactional Email Overview
- Activating and deactivating the email system
- Overriding a “Do Not Email” choice for transactional emails
- Running an email simulation for a past date
- Working with customer field tags
Digital Waivers
Smartwaiver Integration
- What hardware should I use for the Kiosk Stations?
- How do I "map" Smartwaiver fields with RGP?
- Can I use RGP Documents with the Smartwaiver app?
- How do I set up the integration in a multi-gym environment?
- How do I set up my Waiver Kiosks with Smartwaiver?
- How do I set up my smart waiver in RGP?
Waiver Station
- Creating an online URL in waiver design mode
- Setting up your digital waiver management station
- Overview for deploying a PC waiver station
- Putting an iPad digital waiver station into Guided Access Mode
- Securing the iPad waiver station
- Overview for deploying an iPad waiver station
Settings
Document Management
- Removing the “Do Not Email” option from the digital waiver
- Creating multiple waivers for your waiver station
- Adding a custom gender field to a digital waiver
- Designing your digital waiver in Rock Gym Pro
- Reviewing a published online waiver form
- Publishing a waiver form design to go live
Calendar and Booking
Resources
- Booking and Calendar System Video Tutorial
- Express Online Booking
- Walkthrough for adding your facility hours as a resource
- Adding a one-time fixed event to the resource schedule
- Blocking out a day for a resource
- Walkthrough for adding a party room as a resource
Settings (Manager/Admin Access Only)
- Setting French as an optional booking language
- RGP Booking System Documentation Overview
- Adding or editing participant types
- Changing the time increments on the main calendar
- Adding an email list opt-out message to the confirmation email
- Adding and editing a default confirmation email
Manage Event Window
- Voiding the balance owed for a no-show
- Assigning a custom product for a specific event
- Reinstating a cancelled event
- Cancelling a booked event
- Restoring a cancelled booking
- Cancelling a booking
Schedule Building
- Reducing the amount of customer information required to book
- Setting up a Groupon offering via Promotions
- Adding an expiration date for a promotional code
- Discounting a recurring class due to a shortened session
- Requiring names for each participant in a booking
- Walkthrough for creating a one-time competition offering
RGPro Connect Mobile App
Payment Integration
Email Integration
Making New Bookings
- Creating a detached booking report
- Assigning a customer to an online transaction
- Booking a custom event
- Creating a custom event offering
- Showing the schedule for a resource
- Manually updating all iCal feeds
Gift Cards
- Overview of Online Gift Cards
- Resending an online gift card
- Testing online gift cards
- Adding the online gift card widget to your website
- Previewing your online gift card form
- Adding your logo to the online gift card confirmation email
Website Integration
Widgets
- RGP Widgets and HTTPS
- Webmaster Guide to RGP Web Widgets
- Using widgets for multigym websites
- Using the browser test mode to test your widgets
- Changing an existing widget from one type to another
- Adding tabs in a widget
Custom Questions
- Creating different answer types for custom questions
- Creating a checkbox answer for a custom question
- Creating a Yes/No answer with a price for a custom question
- Duplicating a custom question from another offering
- Creating custom questions in an offering for a participant
- Creating custom questions in an offering for a booking
Youth Program Groups
General
- Adding youth team dues to an existing membership
- Marking a youth group program participant as paid-in-full
- Making a youth group program product inactive
- Freezing a youth program group participant's membership
- Viewing a youth program group list
- Changing the start date for a youth program group participant
Checking In
General
- Checking customers in through Point of Sale
- Reviewing the check in history for a customer through Check In
- Reviewing invoices and payments for a customer through Check In
- Adding documents for a customer through Check In
- Deleting a check in
- Printing a list of check ins for a date
Multigym
Reports
Advanced Reporting
- Custom SQL Reports
- Customizing the Customer Activity Analysis report
- Choosing report activity dates for a Customer Activity Analysis report
- Choosing a customer source for a Customer Activity Analysis report
- Overview of Customer Activity Analysis reports
- Exporting Membership Retention and Analysis data
Charting
- Creating a custom stack/pie chart
- Creating a ratio chart
- Restricting chart data to certain days of the week
- Setting limit thresholds for a chart
- Truncating data in a chart for comparison
- Overview of the charting system categories
Customer Queries
- Walkthrough for creating a guest conversion report
- Looking up EFT members without future dues
- Searching for members with add on products
- Searching through the client database by address
- Tracking a Groupon or other promotional voucher purchase
- Generating a list of upcoming birthdays
Mobile Reporting
- Reviewing check-ins in the Mobile Dashboard
- Reviewing sales information in the Web Dashboard
- Creating a chart in the Web Dashboard
- Checking your database replication status in the Web Dashboard
- Changing your Web Dashboard login and password
- Providing a staff member access to the Web Dashboard
General Reporting
- Creating an on-account purchase report
- Walkthrough for creating a gift card revenue report
- Running an expired punches report
- Creating a custom guest pass check-in report
- Creating a sales summary grid
- Understanding the difference in reports
